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Electronic W-2 Enrollment

Electronic W2 Enrollment

Klein ISD is required by the IRS to furnish all employees with a Form W-2 for each calendar year to be used in completing the employees' annual tax returns. The Form W-2 details the employee's compensation and tax withholding amounts for the year.

Klein ISD employees may choose to receive their W-2 statements online through the Employee Access Center instead of a paper copy. Please read this entire Notice and provide your consent to receive all future W-2 statements only in electronic format.

There are multiple benefits to receiving an electronic Form W-2:

    • Earlier access to the W-2 Form.
    • No possibility an employee's Form W-2 might be lost, stolen, delayed or misplaced by the U.S mail service or by the employee, once received.
    • Access is available at the same easy-to-use, secure web site at which an employee can access his/her wage and general account information.
    • Access can be attained even if the employee is not presently at his/her residence, for example, on vacation.
    • The format of the online W-2 allows an employee to quickly and easily download the included information into most tax preparation software.
    • Online W2s save the district money, which means more funding can go to the classroom and the students!
    • Multiple levels of security, including the employee's ID number, protect all information within the Employee Access Center System.

The IRS has approved the use of electronic W-2 statements; however, employees must provide their consent to receive their W-2 in electronic format in lieu of paper format. For this reason, if you wish to attain all future W-2 statements only in electronic format, you must follow the instructions listed below.

PDF Instructions


Click Here To Open the Employee Access Center
And Enroll in Electronic W2 Format


Disclosure Notices

An employee who consents to receiving his/her Form W-2 online will not receive a paper copy of the W-2. If an employee does not consent, he/she will continue to receive a paper copy of the W-2. An employee who chooses to receive his/her Form W-2 online can also print out a paper copy from the electronic version.

An employee who chooses to receive his/her Form W-2 online can change his/her mind and withdraw consent to online delivery. An employee's withdrawal of consent will be effective on the date received and the Payroll Office will confirm in writing or by e-mail with the employee the effective date of withdrawal of consent. If consent is withdrawn, it will only be effective for those W-2 statements not yet issued. Consent may be withdrawn by sending an e-mail or other written notice to the following:

Klein ISD Payroll Office
7200 Spring Cypress Rd. # 211
Klein, TX 77379
Phone: 832-249-4671
Email:gnielsen@kleinisd.net

Employees will promptly be notified if any contact information changes. The provision of an employee's Form W-2 by electronic format will cease upon an individual's employment with Klein ISD. All employees should be aware that the Form W-2, even when provided electronically, must be attached to their annual tax return, usually the Form 1040. If the W-2 is provided electronically, the employee should print the W-2 and attach it to his/her tax return documents.

For additional disclosures and information about W-2s, please visit the IRS Website here: http://www.irs.gov/publications/p15a/ar01.html



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